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Syntax Training | Lynn Gaertner-Johnston

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December 23, 2011

Comments

Darin Ramsey

Thanks for another great post, Lynn. I advise my authors to turn off "the green squigglies" as often as possible. I can tell when they've just accepted Word's suggestions, since the doc is loaded with the kinds of things you list above.

What I find most irritating is that Word consistently flags my name as something that shouldn't be capitalized! It is not, and never has been, my goal to be the next e.e. cummings.

Lynn Gaertner-Johnston

Hi, Darin. How weird that Word flags your name to be lowercase! But you can stop it from doing so. Here's how:

When Word flags the name, click the "Add to Dictionary" option. With your name added to the dictionary the way you want it capitalized, Word will not flag it. In fact, it may be flagging it now because somehow your name was added to the dictionary in a lowercase version.

I appreciate your comment. Thanks for stopping by.

Lynn

sree

Hi Lynn,

Microsoft office flags the error for below line also.

Please advise.

But microsoft suggests to replace advise with advice.

But I think advise is correct.

Lynn Gaertner-Johnston

Hello, Sree. Microsoft is wrong when it suggests "advice."

I recommend to you my blog post "The Please Advise Habit" for guidance on the expression "please advise."

Lynn

Glenn

Hi,Lynn,

If I begin a clause with But,or and,(person's name), (e.g. But,Melissa,we're not going today), it suggests that I use However,or Nonetheless. I think this is wrong.

Lynn Gaertner-Johnston

Hi, Glenn. It is fine to use "but," "and," and "or" at the beginning of a sentence. But their use is considered slightly informal. So feel free to use those words as sentence openers in any message or document that is not formal.

By the way, your grammar and spelling checker probably flags those conjunctions at the beginning of any sentence, not just sentences in which you use a person's name.

Lynn

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