Lately I’ve been thinking about courteous business writing. That topic always reminds me of a message I got from my friend and longtime colleague Cindy Clay, for whom I used to do a lot of writing.
I had emailed a book review to Cindy, and she really didn’t like it. But rather than write back and tell me what was wrong with the piece, she wrote, "I really have my knickers in a knot over this review, and I’d like to talk with you about it. Please call me when you get a chance."
It was the perfect opening for constructive feedback. Instead of telling me what was wrong with the piece, she told me that she had a problem with it we needed to talk about. When I phoned her, I was not the least defensive. She had set me up for a positive discussion, and I was able to revise the writing easily.
When something doesn’t meet your standards for one reason or another, don’t write a scathing analysis and press SEND. Just send a short, simple message about your knotted knickers. Own the problem and open the door for a productive conversation.
Have you been treated kindly or brutally in writing? Post a comment so we can all improve our business messages.
Check out the August issue of our newsletter, "Better Writing at Work." It focuses on being likeable (and successful) in business writing.