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Save Time and Avoid Typos

My company is Syntax Trianing–I mean Syntax Training. I teach business wirting–that is, business writing.

The errors I have just made–Trianing and wirting— are ones I often make as I type.

To avoid making errors, I use the Autocorrect tool in Microsoft Office. Whenever I type Trianing or wirting, Microsoft Office automatically corrects it.

By adding trianing and wirting to my list of words to be automatically corrected, I save time. Although both errors would be caught during spellchecking, both would require time for me to pick the correct options among those suggested: training, triaging, and trainings, and writing, wiring, wilting, and witting.

Another feature that saves me time and effort is Autotext. With this feature, I can type Weye, and Autotext finishes it for me with Weyerhaeuser, one of my clients. I type Fred, and Autotext finishes it as Fred Hutchinson Cancer Research Center. As you can imagine, using Autotext for both those client names saves me significant time and errors.

If you aren’t using Autocorrect and Autotext for the words you type often, you are wasting time and energy. Take a few minutes today to add some of the words you commonly mistype or misspell. Also add the long names you type often. The first time you see Autotext finish those names for you, you will be glad you did–I guarantee it.


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By Lynn Gaertner-Johnston

Lynn Gaertner-Johnston has helped thousands of employees and managers improve their business writing skills and confidence through her company, Syntax Training. In her corporate training career of more than 20 years, she has worked with executives, engineers, scientists, sales staff, and many other professionals, helping them get their messages across with clarity and tact.

A gifted teacher, Lynn has led writing classes at more than 100 companies and organizations such as MasterCard, Microsoft, Boeing, Nintendo, REI, AARP, Ledcor, and Kaiser Permanente. Near her home in Seattle, Washington, she has taught managerial communications in the MBA programs of the University of Washington and UW Bothell. She has created a communications course, Business Writing That Builds Relationships, and provides the curriculum at no cost to college instructors.

A recognized expert in business writing etiquette, Lynn has been quoted in "The Wall Street Journal," "The Atlantic," "Vanity Fair," and other media.

Lynn sharpened her business writing skills at the University of Notre Dame, where she earned a master's degree in communication, and at Bradley University, with a bachelor's degree in English.