AAAAA Email

I’m always thinking about ways to help people send email that’s more effective. My latest idea is AAAAA email.

A – Accurate subject line (not outdated, not too general)

A – Action is requested near the beginning (not at the end)

A – Accessible information (not buried in thick paragraphs)

A – Answers reader questions (doesn’t leave out essentials)

A – Any attachment is actually attached!

Why not try posting the five A’s on your computer? Before clicking SEND, check to be sure your message deserves an AAAAA rating.

Best wishes,

Lynn

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Other search spellings: emial, writting, wirting, writng

2 COMMENTS

  1. Thank you for asking. In headings, many email systems include the Date and get you started with From, To, and Subject. After that your outline should include:
    1. A statement of why you are writing.
    2. What you would like your reader to do, if anything.
    3. Details.
    4. Where your reader can get more information.
    Short paragraphs with short sentences work best in English, with some courteous language including “Please,” “Thank you,” and “Have a good day.”
    I am not sure what the word “engind” was intended to mean in English. Sorry–sometimes translations are not as successful as we would like.
    Let me know if there is a special type of message you want to write.
    Best wishes,
    Lynn
    —–
    PING:
    TITLE: AAAAA Email
    URL: http://prosperosbooks.typepad.com/manageyourwriting/2006/04/aaaaa_email.html
    IP: 204.9.178.8
    BLOG NAME: Manage Your Writing
    DATE: 04/16/2006 08:09:13 PM
    Lynn Gaertner-Johnston provides a spiffy mental checklist for effective e-mail: Business Writing: AAAAA Email.

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