Business Writing

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Syntax Training | Lynn Gaertner-Johnston

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March 02, 2009

Comments

Katie

I believe that adding it to your custom spellcheck dictionary will also work.

Noah

I think a better title for this post might be "HOWTO: Turn off MS Word AutoCorrection"

More to the point.

Archi

I agree with Noah - it would be more accurate.

Speaking of autocorrection: Word is just a stupid software it will do what you command it to do. It does not know what you mean (when you want it to use HSA and when HAS), so be careful what you correct/turn on-off.

My time-saving tip for anybody working with MSOffice would be: make your habit to press: CTRL+S!

Sometimes it can be even life-saving habit!

When to do this? When you finish writing an idea, every (few) sentence(s), whenever, at least every few minutes.
Do not rely on autosave, do not trust Bill G.!!!

Marc

In Word 2007 (not sure about 2003), it's actually much easier than you describe. As soon as Word changes hsa to has, move your mouse back over the word (now "has"), wait a second, and a dropdown box will appear below it. Select "Stop automatically correcting 'hsa'" from the dropdown box. As simple as that!

Lynn

Thanks for these helpful comments. Marc, we should pay you the price of the workshop. I am sure my client would have loved to have that Microsoft tip a long time ago!

By the way, it works for both 2003 and 2007. When you move your cursor over the corrected word--such as "has"--a tiny box appears below the word. Click the box and you get AutoCorrect options, including Stop Automatically Correcting "hsa."

Again, thanks to everybody.

Stuart Robinson

For those working with OpenOffice Writer, auto-correct replacements can be added and deleted via “Tools” → “Auto Correct”.

anjchal

Thank you
I have the exact same problem
HSA and HAS...I will turn off the auto correction rightaway

Penguin

You should all download linux, install vim, and do your word processing in LaTeX.

Seriously.

Kim Wells

My biggest tip for using MS Word is to NOT ignore the Help function on the program. It's right up there in the (usually) upper right hand section of the program-- it's a question mark or a box within which to search for an answer to your question.

I think users are used to "help" not being very useful, but the MS Word help often teaches me something new about the program when I use it, and I've figured out how to fix a problem that would have taken hours of brainstorming just by simply READING the manual. (When all else fails). This is especially true with the changeover between MS 2003 and the newer Vista. They moved things around? Don't search for twenty minutes-- ask the program where it is.

Sometimes it still doesn't help, but it's worth the time & energy to learn to access that "help" or "search" function.

Lynn

Kim, that's an excellent suggestion. On my Word 2007, it's a tiny question mark in the upper right, as you said. If people are looking for the word "Help," they will be looking for a long time.

Thanks for the good advice.

Julie

I work daily with MS Office and live in acronym H-E-double hockey sticks. I got around something very similar by using the "Ignore words in UPERCASE" option. That way anytime we have to note an acronym, it doesn't auto correct or even call it out as an error.

It helps quite a bit. :)

Lynn

Julie, good idea! I often suggest that people uncheck "Ignore words in UPPERCASE" so that their grammar and spelling checker will catch errors in all-caps titles. I'm glad you pointed out that the option is a good idea for people in acronym hell.

Thanks for commenting!

Darren - Outlook Trainer

Do you provide any tips on how to use Outlook and Word in conjunction with each other? If not, I'd be happy to provide some tips.

Lynn Gaertner-Johnston

Hi, Darren. If you would like to send your best tips to me, I will share them and include a link to you and your company.

You can find my email address at the top left of the blog.

Lynn

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