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November 21, 2019


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George Raymond

Lynn, thanks for this example. My recipient may deal with my email one or more days later. For quick orientation, instead of "tomorrow" or "Friday", I write "tomorrow Wednesday" or "this Friday, July 18". I also help the reader by writing the month in letters. This relieves the reader of decoding 7 into July. Also, in much of the world 7/12 means December 7. You will rarely see a numbered month in an airline reservation.

Anita Roberts

Hi Lynn, I agree your format is clearer and easier to digest. I also agree with George that it's best to spell out the month and include the day of the week. I would just say Wednesday, July 16 (and omit tomorrow). I also always specify the time zone if the associate is, or may be, outside my zone.

Neale Orinick

I agree we need to meet for an hour. Below are the dates and times I am available. Please choose a date and time that works with your schedule and let me know.

Wed 7/16 11 AM- 5 PM
Thurs 7/16 12:30 - 5 PM
Fri 7/17 12 - 5 PM

Please send any materials you want me to review before we meet as soon as possible.


I am a minimalist. I don’t like receiving emails with a lot of unnecessary clutter. I edit to fit the client’s time zone and country they are in with regards to grammar, spelling, abbreviations, etc.

Great post.

Business Writing Blog

Thank you for your comments, George, Anita, and Neale. I appreciate your tweaks and suggestions!

George, I like your example of "this Friday, July 18." It helps to quickly orient the reader. Of course, spelled-out months are a good idea for an international audience as well. Thanks for the reminder.

Anita, thanks for mentioning the time zone. That's essential information in many messages.

Neale, I love the request for action in the first paragraph. I also like how directly you asked for the materials at the end.


George Raymond

I agree with Anita that stating the time zone helps the reader, especially when arranging phone or video conversations or announcing Webinars.

For me, "tomorrow Wednesday" and "this Friday, July 18" are more helpful to the reader than just "Wednesday" or "Friday, July 18".

Business Writing Blog

I agree.

Mike Holland


Let's meet for up to an hour to hash through things. I'm available:
* Tomorrow, 7/16, 11 a.m.-6 p.m.
* Thursday, 7/17, 12:30-5 p.m
* Friday, 7/18, 12-4 p.m.

Let me know when suits.

Note: If you need me to review some examples, please send them through beforehand.



Business Writing Blog

Mike, I like the conciseness of your version, especially the opening sentence.

The wording "Let me know when suits" is a bit unusual but not unclear. Also, I'm wondering whether "send them through" is an expression common to your organization. I have not heard it before.

I apologize for the delay in responding.


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