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Why Accounts Receivable Management is Essential

We once again put our pens down to turn our attention to the “business” part of “business writing,” as we look at why accounts receivable management is essential. 

Sales are completed when the invoice has been generated. However, there is often a period offered to customers for them to make payments of some due amount. That’s a credit facility. It’s laid down for the good flow of the working capital into a business.

Accounts receivables are those outstanding invoices of a company. It’s also the money owed by a company’s customers. It is therefore essential that a company effectively manages its accounts receivable for it to grow. It improves cash flow as well as promotes better financial health and flexible business entity.

Why is accounts receivable management so vital? That’s what this article would discuss in detail.

9 Advantages of Effective Accounts Management

Accounts receivable management is a significant piece of maintaining a business. Apart from helping a business generate more cash flow, it also has a tremendous impact on its future cash flow. Below are some of the reasons why accounts receivable are important to your business. 

Influences daily business activities

The policy to receive payments from your customers will be decided by credit control. It is the primary source of revenue for a business, which is often used to run its day-to-day activities as well as expenses. When a credit control policy is in place, the inflow of pay would be more ideal and that will positively influence the day-to-day activities of the business. 

Planning past dues becomes easier

This is an effective way to handle clients who have due payments and those with past due dates. Proper accounts receivable management helps you consider a wide range of things, such as the duration of the due date will be charged a late fee, the total of the interest to include, or how to tell the client about the information, through call or email and means.

Reduces the sales-to-payment process

At the point when a merchant or producer makes a sale, they often incur some serious expenses for the stock and work expected to satisfy the request. Whenever a service provider gets endorsement for another venture, they distribute costly resources to deliver the service.  

A business becomes more productive if it has a way to get paid on time for the service or items it offers. You depend on your accounting framework to make the sales order as well as the invoice and allow your accounts receivable software to take charge. Your customers can receive invoices, which are automatically delivered whenever they are available. 

Easy payment options

According to studies, clients will ordinarily pay two times as quickly when offered easier installment choices. These days, mobile payment has turned into a suitable payment choice with a rising client base. Platforms such as PayPal and Google pay (and other web-based payment techniques) will get your business quicker payments – they are simply convenient. 

Also, an underlying client portal and online payment capacities permit your clients to pay you through ACH or credit cards. This provides your customers with more choices to pay sooner.

Better customer communication

Another usefulness of good accounts receivable management is effective communication with your clients. From one screen, you can attach invoices, create emails, review account information, log phone calls, create mail, as well as combine documents. Also, the best part is that each correspondence is stored for future audit and analysis. It helps you render better service to your clients via advanced communication tools. 

Lessens administrative expenses

We are in the digital age and space today. It is obvious, that most businesses no longer mail invoices and statements or send them via fax. Accounts receivable solutions now help you automatically handle that. You no longer need to pay someone to fold, print, and stuff envelopes. Do all these automatically with the click of a few buttons. You don’t need to spend money on unnecessary papers and postage fees.

Limits credit risk

It’s important to understand how much credit you can offer your customers. That’s not all, you must be certain that they are capable of paying back. Understand that as a business, every credit you offer your customers should be seen as a calculated risk. You are taking a calculated risk of being paid at the perishable time or stock.

That’s just how companies operate today. Clients expect credit terms, and contenders stretch out credit, you need to consider it too. However, there are still several ways you can minimize your risks when giving your customers credits.  

You can use data from third-party credit departments. It is useful for new clients, and you can screen your current customer for those who are gradually becoming higher-risk accounts.

Saves you money and time

A decent credit control policy will save more time for business. This is because the cash flow will be completed via some advanced planning. In this manner, you won’t have to do various meet-ups for a client any longer, which would save a ton of time and cash for your business. You can use the saved time for other productive activities.  

Easily screen clients before granting credit

Once again, running a credit check on your clients is vital. Always verify their identity before making any business dealings with them.  

On the off chance that there is any sort of uncertainty regarding a customer’s trustworthiness, then the best approach is to deny credit. You can also request upfront payment if you don’t want to deny them outrightly. 


With a good accounts receivable system in place, you will find it easier to collect money from your customers. This in turn improves the health of your business’s cash flow. Save more cash and time with quality A/R software. Finally, opt for an ar management software to improve your profit.

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By Susan Barlow

Dr. Susan Barlow is retired from academia after teaching business administration, project management, and business writing courses for over 20 years.

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