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Meeting Notes and Minutes

Great meetings start with great agendas. These tips will help you write agendas that keep meetings on track. 1. Start the agenda with the name of the meeting. For a regularly scheduled meeting, the name may be as simple as "Quarterly Business Meeting." For an ad hoc meeting (that is,...
Here is a tip that will help you feel more confident taking meeting notes and minutes and completing the final draft. I use it when I take minutes for the board of the Joyful! Noise community choir, a job I do about eight times a year.  When you are scheduled to...
Do you get stuck when writing meeting notes and minutes because you don't know how much to include? Do you record everything hoping not to miss anything? Take this true-false test to help you consider what belongs in final meeting notes and minutes.  True or False: Generally meeting notes should be a...
The other day I looked at the meeting minutes from a team meeting I had attended. I was reviewing the notes to confirm the action items that had been assigned to me. I knew I had at least one action item, but I wanted to be sure I had not forgotten any...
The other day I taught the online class Meeting Notes Made Easy. No wonder most of the people had enrolled in the class: They were working way too hard. When I reviewed their sample meeting notes, I found huge amounts of detail. The note takers explained new procedures in detail. They described new job openings...
In a Meeting Notes Made Easy course online, one of the participants wowed me with the extra effort she has put into taking successful meeting notes in a foreign language: English. To get her meeting notes down correctly and to write well in her new language, she has been creative...
In a communications class this week, I worked with some managers and directors who recognized their many meetings were not as productive as they should be. Part of the problem was that their meetings did not have a stated purpose with specific outcomes. Sure, they knew they were getting together to...
The other day when I led the online course Meeting Notes Made Easy, an attendee I'll call Sheila asked how to avoid going into too much detail. Sheila worried that she usually writes a transcript, when what people need from meeting minutes are key points, decisions, and action items....
Last week I led a writing class for a group of administrative assistants who wanted help writing meeting notes and minutes. We began by talking about the challenges they face as note takers. Here's their list of challenges: Getting the information down when speakers talk quickly. Recognizing what to record and...
Peter wrote recently to ask about the appropriate verb tenses to use in meeting minutes. Read these sentence pairs he asked about and decide which sentences sound better for meeting notes and minutes. A. John said the next meeting will be on October 1.B. John said the next meeting would...