Business Writing

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Syntax Training | Lynn Gaertner-Johnston

September 20, 2017

Test Your Error-Finding Skills

Each of the three short passages below has one error in the choice of a word. Can you find all three errors? Test your skills.

Passage 1:
Bishara's most recent position was principal designer for Barton and Bloss. In the interviews we conducted, his interviewers gave him the highest amount of positive comments compared with the other applicants. Regrettably, Dr. Su was not able to meet with him.

Passage 2:
During our vacation in Washington, D.C., we are looking forward to seeing the sites, especially the museums. It will be fun to visit awhile and enjoy our capital and its many treasures.

Passage 3:
Avoid ambiguity! When writing to individuals who do not speak your language fluently, use words with fewer alternate meanings, i.e., choose seminar, which has only one meaning, over class, which has many. 















Have you made your choices? Below are explanations. 






Passage 1

The word principal is correct. If you thought principle might be a better choice for "principal designer," not so. The word principle (le) means only "rule" (le). 

Regrettably is also correct. Dr. Su might have had to regretfully decline, but it was regrettable that she was not there. 

The incorrect word is amount. Use number with things you can count, like comments: "the highest number of positive comments." 



Passage 2

The incorrect word is sites, which means "locations or positions." It should be sights, things to be seen. 

And capital is also correct when referring to a capital of a country, state, or province. Use capitol only when referring to the building in which the legislature meets. For the building where the U.S. Congress meets, use Capitol.  



Passage 3

The problem is i.e., which means "that is." Example: "He works the graveyard shift, i.e., 11 p.m. to 7 a.m." The test sentence required e.g., which means "for example."

Fewer is correct with countable things: "fewer meanings." Less would be wrong. 

If you thought alternate was wrong, you agree with many strict grammarians, who believe alternative should replace it in the test sentence. Alternate implies a substitution: "When a delegate is unavailable, the alternate may vote." It's also correct for "every other": "alternate Saturdays." Alternative is the right word for something nontraditional ("an alternative newspaper") or for a choice ("alternative meanings"). However, the rule is loosening, and some writers accept "alternate meanings." 


How did you do? If you would like more practice identifying the right word, get my 60 Quick Word Fixes, which includes a 45-item test. I also recommend Bryan Garner's HBR Guide to Better Business Writingwhich includes a 34-page appendix, "Common Usage Gaffes." Besides that, it's an excellent business writing guide. 

Which words confuse you? I can trip over some time / sometime / sometimes and palate / palette / pallet, but I just flip through 60 Quick Word Fixes and read my explanation. 

Syntax Training 


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Lynn Gaertner-Johnston
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